Audience Form
The audience is what makes or breaks the event. You must prepare accordingly for the number of people attending, through purchasing food, setting up chairs, and more. Before creating the form, you have to figure out what kind of information you'd like to collect, such as: name, attendance, age, and email. Here is a sample form:
Most form platforms have integrated storage — Google forms can automatically convert your information into a spreadsheet. Take advantage of these features to keep your information organised.
Task Management
There are many small tasks that contribute to the success of the event, ranging from sending emails to creating a slideshow. Each member of the team is in charge to fulfilling them in a timely fashion, making it crucial to track everyone's progress and ensure things are running smoothly. There are two main approaches: 1) delegating tasks and 2) allowing people to sign up for tasks. This depends on the type of directing you would like to do and the amount of autonomy your team prefers to have. A spreadsheet is also a good tool to track tasks.
Task | Name | Notes | Deadline |
---|---|---|---|
Email sponsors | Bob | Need minimum $5000 funding for event | December 4th |
Book venue | George | Choose between the three options provided | December 6th |
Create signup form | Edward | December 10th | |
Create slideshow | Finn | December 14th | |
Find volunteers | Harper | 20 volunteers required | December 14th |
Purchase tables | Dave | 10 tables needed, try to minimize costs | December 17th |
MC | Charlie | Prepare a semi-casual script for the teenage audience | December 17th |